Job Description

Job Description

Job Description

Description:

JOB TITLE : Human Resource Assistant

DEPARTMENT : Administration

SUPERVISOR: Human Resource Director

General Job Description:

This is a Part-time 30 Hour key position with potential of becoming full-time! Assist the HR Administrator with duties pertaining to interviews, hiring, orientation, training and tracking of all candidates and employees/staff through our Recruiting ATS System Paylocity. Manage Human Resorces Information System, Recruiting, Onboarding, all life Event Changes, and staff Training. Be the natural support at providing guidance to the part-time Office Assistant position that shares the front office. Maintain a safe and organized front office.

MAJOR DUTIES AND RESPONSIBILITIES:

• Serve as safety officer to building. Manage all visitors to the building. Greet/screen visitors, applicants, staff with a friendly, professional manner
• Answer the phones and run an efficient office area including all filing & clerical duties
• File all HR documents. Maintain personal files for all staff.
• Maintain appropriate communications with OWC directors, other staff and business contacts.
• Attend all meetings and trainings as required
• Assist the Office Assistant with tasks that they would need to complete, know their JD
• Complete the hiring process including all interviews and reviewing applications
• Maintain and upload appropriate documents in HR Paylocity system for each employee in accordance with the guidelines of the Department of Labor
• New Hire compliance including background checks, sex offender registry, A&N registry check, ride share application, and drug check in accordance with our policy & procedures
• Create new employee badges
• Complete the new employee Orientation process and ensure that all responsible parties follow.
• Create required reports to support business requirements
• Set up new employees in HR/Payroll Paylocity system and assist them to create their personal account
• Create Employee files in their entirety
• Set up employees on time clock and in Paylocity
• Participate in agency Safety Committee
• Create and run all staff employee trainings including new hire and annual training
• Set all staff up for trainings with other trainings that need to be completed
• Track all employee training and ensure they remain current
• Be a team player
• Learn, follow & enforce all policy & procedures of the agency
• Learn, follow & enforce all safety & emergency procedures for the agency
• Be involved in OWC fundraising events
• Perform other duties as assigned, or as they arise.

QUALIFICATIONS FOR THE JOB:

• Must possess a high school diploma or equivalent, Associate's Degree a plus
• Have a familiarity with HR laws
• Former Office job a plus
• Must be reliable, dependable, flexible with your hours
• Must possess proven experience and success in the staff relations
• Must be able to work as part of a team as well as be independent
• A vast working knowledge of Microsoft 365
• Working knowledge of Excel
• Knowledge and experience with DDS compliance a plus
• Must be loyal to OWC and the Executive Director
• Must have good written and verbal communication skills
• The ability to multi-task to meet deadlines
• CPR and annual trainings

KEY COMPETENCIES:

Computer skills, Organizational skills, Interpersonal and Communication skills, Problem solving skills, excellent people management skills, knowledge of Microsoft 365 and Excel, Working knowledge of HR/Payroll Information Systems (HRIS)

PHYSICAL REQUIREMENTS:

Must be able to carry a minimum of 20 pounds

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