Job Description

Job Description

Job Title: Office Manager -with HR and Accounting Experience

Location : Jupiter, FL 33458

Reports To: General Manager

FLSA Status: Exempt

Direct Reports : Receptionist and HR/Admin Assistant

Pay Range: $80K to $90K Salary

Position Summary:

The Office Manager will serve as a key member of the leadership team, responsible for overseeing both Human Resources and Accounting functions. This dual-role position ensures the HR operations are compliant and employee-focused while also managing the day-to-day financial operations and reporting. The role is integral in maintaining accurate records, supporting staff, executing payroll and benefits, and delivering timely and accurate financial reporting.

Qualifications:

• Bachelor’s degree in Business, Accounting, Human Resources, or related field.
• Minimum of 3 years of combined HR and Accounting experience; sports industry experience is a plus.
• Experience managing or supervising staff preferred.
• Proficiency in Microsoft Excel; experience with Great Plains preferred.
• Strong knowledge of HR compliance, payroll processing, and benefits administration.
• Excellent communication, problem-solving, and organizational skills.
• Ability to work independently with high attention to detail and confidentiality.

Key Responsibilities:

Leadership & Supervision

• Directly manage and support the receptionist and HR/Admin Assistant.
• Provide coaching, task prioritization, and performance feedback to ensure smooth day-to-day operations.
• Help foster a collaborative, efficient, and responsive office environment.
• Provide oversight and direction for all local accounting activities, including Accounts Payable and Receivable.

Human Resources

Talent Acquisition & Onboarding

• Lead recruitment efforts for front office and seasonal roles.
• Manage new hire onboarding and offboarding processes.

Employee Relations & Culture

• Serve as the first point of contact for employee concerns and questions.
• Conduct investigations and support leadership in addressing employee relations matters.
• Promote a respectful, inclusive, and team-oriented workplace.

Compliance & HR Administration

• Maintain compliance with federal, state, and local labor laws.
• Ensure timely and accurate documentation of personnel files, I-9s, and policy acknowledgments.
• Maintain and update employee handbook and HR policies.

Payroll & Benefits

• Oversee bi-weekly payroll, ensuring accurate timekeeping and pay adjustments.
• Administer benefit programs including health, dental, vision, and 401(k).
• Manage COBRA, FMLA, and leave of absence tracking.

Performance Management & Development

• Coordinate employee performance review process.
• Identify training opportunities and recommend professional development solutions.

Accounting & Finance

Reporting & Reconciliation

• Reconcile concession, sponsorship, and event-related revenues.
• Submit MiLB and spring training financial reports.
• Assist with month-end closings, budget prep, audits, and reforecasting.

Other Financial Responsibilities

• Monitor petty cash and reconcile monthly credit card statements.
• Coordinate with Club and external finance staff on financial procedures and audits.

Administrative Operations

• Manage vendor relationships (e.g., IT and office equipment providers).
• Order and maintain inventory of office supplies and technology items.

Work Environment:

• Primarily office-based with occasional on-field or event-related duties.
• Must be available to work evenings, weekends, and game days as needed.

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